One sheet per meeting. Fill the front before, the back after. Write what the record says. Keep what you think it means in a separate sentence.
BEFORE THE MEETING
One line per item a normal person would care about. Skip recognitions and routine finance unless something looks off.
This is usually where the substance is. The minutes will name none of it.
| Consent item # | The attachment says |
|---|---|
Write them as questions, not accusations. If someone speaks at public comment, these are what they read.
AFTER THE MEETING
| Item | What was decided | Vote |
|---|---|---|
Who pulled it and why. If nothing was pulled, write "nothing pulled" so the next reader knows you checked.
Time on the clock, plus one sentence on why. A timestamp alone is a real citation.
| Time | Why it matters |
|---|---|
How many spoke, roughly on what. Note if anyone was cut off, and why.
What happened. What it changes. What to watch next time.
Documents not posted, a vote you couldn't hear, something left unclear. Worth as much as what you learned.